The 7 greatest company occasion administration firms in Boston

Planning a vacation occasion or a night out along with your workforce could be easy sufficient, however what about company occasions the place the stakes are larger? Issues like: 

  • fundraising occasions and galas
  • essential board conferences or commerce exhibits
  • massive conferences or workforce incentive journeys 

Relating to organizing a company occasion, issues can turn out to be advanced rapidly. There are such a lot of touchpoints to contemplate, from the planning course of to public relations to coordinating with service suppliers and leases and distributors. However with 98% of US federal staff agreeing that in-person occasions and conferences are “essential to advancing their company’s mission,” you may’t simply ignore occasions altogether. 

As an alternative, hiring an occasion administration firm can save your workforce tons of complications and show you how to create on-brand occasions that wow your attendees. 

Finest occasion administration firms in Boston

It doesn’t matter what kind of occasion you’re seeking to host, from fundraisers to board conferences to incentive journeys or extra, one in all these firms can have you lined.

1. TravelPerk


TravelPerk is a best-in-class enterprise journey platform that empowers vacationers to attach with their colleagues in actual life. With TravelPerk, reserving, managing, and coordinating occasion journey is made simple.

TravelPerk prospects additionally profit from a complete MICE (Conferences, Incentives, Conferences, and Exhibitions) service. An in-house workforce of occasion consultants is accessible that can assist you with venue sourcing, reserving administration, timeline administration, obligation of care, and extra.

Attributable to hybrid and distant working, we acknowledge that firms are more and more keen to assemble workforce members in individual. Our shut relationships with suppliers imply you’ll get the very best deal, each time. You’ll additionally profit from consolidated invoicing and fee, all on the TravelPerk platform. 

Headquarters: Barcelona, Spain

Places of work: Boston, Chicago, Miami, London, Birmingham, Edinburgh, Berlin 

What varieties of occasions can you propose with TravelPerk? 

We provide assist for a wide range of occasion varieties, together with:

  • Conferences of 2-50 attendees
  • Conferences of 50-1000+ attendees
  • Awards ceremonies
  • Charity nights
  • Staff constructing occasions
  • Hybrid occasions
  • Roadshows
  • Offsites

What occasion planning companies does TravelPerk provide?

TravelPerk presents occasion administration companies to prospects within the US, the UK, Spain, Germany, France, and different European international locations. These could embody:

  • Group bookings
  • Audio/visible results
  • Incentive packages
  • Floor transportation
  • Theming and manufacturing
  • Mission bookings
  • Delegate registration
  • And extra!

We may be concerned in your occasion as a lot or as little as you need, relying in your wants. Request a demo under!

TravelPerk’s Conferences & Occasions workforce may also help you ebook venues and get unique reductions on group journey

2. Nxtevent


Nxtevent has over 20 years of expertise internet hosting company occasions within the Boston space and past. As award-winning occasion planners and designers, they may also help create the whole lot from easy, elegant dinners to advanced, unforgettable conferences. 

Headquarters: Boston, Massachusetts

What kind of occasions can you propose with Nxtevent? 

Nxtevent makes a speciality of memorable reside occasions, together with conferences, night excursions, teambuilding, and particular occasions. 

What companies does Nxtevent provide? 

  • Invitation design and execution 
  • Venue analysis
  • Contract negotiation and administration 
  • Catering administration
  • Occasion decor
  • Leisure
  • and extra!

3. AE Occasions


AE Occasions is a premier Boston occasion coordination firm that manages high-end, production-level occasions for purchasers. They deal with making certain the occasion aligns along with your model all through each element, whether or not it’s a milestone celebration or an annual assembly.

Headquarters: Boston, MA 

What kind of occasions can you propose with AE Occasions? 

They cowl the entire spectrum, from conferences and conferences to non-profit occasions and galas, marketing campaign launches and ceremonies and even digital and hybrid occasions. 

What companies does AE Occasions provide? 

  • Idea and branding work 
  • Strategic planning
  • Contract negotiation 
  • Vendor coordination
  • Occasion manufacturing and design
  • VIP luxurious experiences
  • Database administration
  • and extra 

4. Citadel Group


Citadel Group is an event-management firm in Boston that has labored with purchasers in dozens of industries from startups to Fortune 500 firms. They deal with 4 core parts: creativity, client-centricity, communications and connectivity. 

Headquarters: Boston, MA 

What kind of occasions can you propose with Citadel Group? 

They’ll deal with something from conferences to conferences, company incentive packages to particular occasions, anniversary campaigns, product launches and non-profit galas. They’ll additionally handle hybrid and digital occasions. 

What companies does Citadel Group provide? 

  • Occasion manufacturing
  • Occasion sustainability 
  • Price range administration 
  • Occasion advertising
  • Leisure / leisure exercise coordination
  • Submit-event evaluation 
  • Web site design 
  • and extra! 

5. SYB Occasion Planning


This New England-based occasion planning firm makes a speciality of making certain that your occasion flawlessly matches your model and creates an distinctive expertise for you and your friends. 

Headquarters: Boston, MA

What kind of occasions can you propose with SYB Occasion Planning? 

They handle conferences, banquets, galas, receptions, consumer appreciation occasions, vacation spot occasions and extra. 

What companies does SYB Occasion Planning provide? 

  • Catering and bar companies
  • On-brand occasions 
  • Charity occasions
  • Vendor relationships 
  • Sponsorship administration
  • and extra!

6. Corinthian Occasions


Corinthian Occasions is a full-service occasion firm with 20+ years of expertise specializing in high-touch, memorable occasions and experiences. They’re additionally vacation spot managers, permitting your friends to expertise the fullness of a metropolis throughout their go to. 

Headquarters: Boston, MA 

What kind of occasions can you propose with Corinthian Occasions? 

They specialise in destination-focused occasions, particular occasions, conferences, and conferences, however can even coordinate assume tanks, festivals, symposiums, tradeshows and extra. 

What companies does Corinthian Occasions provide? 

  • Venue choice and contract administration
  • Transportation logistics
  • Airport Meet & Greet
  • Hospitality and staffing
  • Occasion design and manufacturing
  • Audio system and headliners
  • Visitor communication 
  • and extra!

7. Rafanelli Occasions


Rafanelli Occasions works with organizations of all sizes, from Fortune 500 firms to non-profits, to create distinctive, world-class occasions that go above and past and showcase your model and mission. 

Headquarters: Boston, MA

Different Places of work: New York, NY, and Palm Seashore, FL

What kind of occasions can you propose with Rafanelli Occasions?  

They’ll handle occasions as much as 15,000 attendees, together with galas, fundraisers, award ceremonies, after-parties, incentive journeys and extra. They’ll additionally coordinate hybrid or digital occasions. 

What companies does Rafanelli Occasions provide? 

  • Actions coordination
  • Price range planning
  • Leisure
  • On-site administration
  • Assembly planning
  • Itineraries and timelines
  • Transportation 
  • and extra!

The underside line

Whether or not you’re planning an annual board assembly or a night gala, internet hosting 10,000 attendees for a convention or inviting simply your 20-person government workforce, having an occasions administration firm in your aspect makes it a lot simpler to have a profitable occasion.

When you’re on the lookout for a reliable accomplice on your subsequent occasion, TravelPerk is right here for firms of all sizes and styles. Our all-in-one company journey administration platform lets you set up firm occasions that deliver everybody collectively, for a fraction of the associated fee. 

Say goodbye to messy spreadsheets and lengthy electronic mail chains, and say hi there to managing your attendees, venues, scheduling, journey plans and extra in a single user-friendly hub. 

To learn the way TravelPerk may also help you handle unforgettable occasions, get in contact with the workforce.

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